Workhorse Software Services Inc.

Great service, great software

Year-end Reminders

Year-end Reminders

We hope this communication is a helpful reminder of year-end activities that you should have on your radar. As always if you have any questions or would like to run through these with us, please contact support either at 800.654.4892 or support@workhorsewi.com.

Payroll:

Reports we suggest you run and review annually:

  • Process, W-2’s (Reference the Help file steps in the W-2 Process)
    • We recommend that you do not submit your W2’s until you have your 4th quarter 941 to ensure your totals match.
  • Process, WRS Annual Upload (Reference the Help file Creating Annual Upload File for WRS)
    • Please run your Reports/Retirement Detail/ for the entire 2025 year making sure it looks correct before the upload.

Other things to do in Payroll:

  • Tax Table Updates
    • Process Update Tax Tables – (Make sure you PREVIEW & UPDATE) This should be done AFTER your final 2025 PR and BEFORE your 1st 2026 Payroll. (See video)
  • Payroll Pay Rate Updates
  • WRS Change (Link to EFT 2026 Rates)
    • EMPLOYER portion (Additional Info Tab) in Maintain Employee
    • EMPLOYEE portion (Deduction Tab) in Maintain Employee 7.XX% percent of GROSS.
  • FTO Balances
  • Deduction & Fringe Updates for new year.

Don’t forget to use the Process Employee Changes option which will allow you to adjust groups of similar employees (i.e. WRS, retirement = employer %, deduction = employee%)

Payroll Portal Users:

In some circumstances you may need to manually adjust imported timecards in Municipal Payroll if the pay period covers two different pay rates.

Accounting:

  • 1099 Processing
  • Year-End Process / Process Beginning Balances
    • Process Beginning Balances for 2026 – Run Transaction Register (no need to keep) – then Post for 2026.
    • Reminder this will need to be run again AFTER your 2025 Audit is complete.
  • Budget Adoption for 2026 if you haven’t already.

Utility Billing

  • Reports/Meters/Quick/Active/Used Meters
    • Run on or around 12/31/2025 this will tell the number of meters you have for your PSC reporting requirements.
  • Reports/Accounts/Quick/Active – this will show the number of customers you have as of 12-31-2025 for your PSC reporting requirements.
    • Run this on or around 12/31/2025.